Send “Host form invite” to hosts who need the form | to welcome them, let them choose availability and fill in session details
Send "Hosts request meetings" email to 1on1 hosts | to request meetings with attendees (when enough attendees are imported)
Send “Welcome” email to attendees | to welcome them and let them request meetings & take seats at tables (if enough hosts filled in the form)
Send "Briefing hosts" email to roundtable hosts | to confirm their table, show who is already seated and to explain how they can promote it via social media.
Send “Host Accept/decline” email to “1on1 hosts with requests” | to let them accept/decline requests from attendees (including a link to do more requests).
Send an email “Attendees accept/decline” to attendees with open requests | to let them accept meeting requests.
!Allocate meetings!
Send “Final schedule” email to “Seated” (everyone with meetings) | to inform them about the final event schedule
Send “After connect” to “Seated” | to let participants connect with each other