Send “Host form invite” to roundtable hosts who need the form | to welcome them, let them choose availability and fill in session details 

Send “Host form invite 1on1” to 1on1 hosts who need the form | to welcome them, let them choose availability and fill in session details 

Above two could be combined if you keep it to the point

Send "Hosts request meetings" email to 1on1 hosts | to request meetings with attendees (when enough attendees are imported)

Send “Welcome” email to attendees | to welcome them and let them request meetings & take seats at tables (if enough hosts filled in the form) 

Send "Briefing hosts" email to roundtable hosts | to confirm their table, show who is already seated and to explain how they can promote it via social media.

Send “Host Accept/decline” email to “1on1 hosts with requests” | to let them accept/decline requests from attendees (including a link to do more requests).

Send an email “Attendees accept/decline” to attendees with open requests | to let them accept meeting requests.

Send “Final schedule” email to “Seated” (everyone with meetings)  | to inform them about the final event schedule

Send “After connect” to “Seated” | to let participants connect with each other  

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