When sessions not imported via excel:
Send “Host form invite” to hosts | to welcome them, let them choose availability and fill in their session topic and description & update profile
Send “Welcome” email to attendees | to welcome them and let them choose a seat at the round table sessions.
Send "Briefing Hosts" email to table hosts | to inform them about their session times to add to their calendars and they can see who already seated at their session. Optional: explain how to promote their session via social media.
Send “First reminder” email to attendees who did not take any action | to remind that to choose a seat at the round table sessions.
Send “Final schedule” email to “Seated” (everyone with meetings) | to inform them about the final event schedule
Send “After connect” to “Seated” | to let participants connect with each other
Note: first reminder and briefing host can change in order, depending on your timeline and goals.