1. A host receives the “Host form invite” email with a welcome message and a link to let them choose availability and fill in table details. The availability options are based on event configuration (time slots).

2. When enough tables are created, the hosts are asked to request meetings with attendees. By clicking on a direct link to the event attendees, the hosts will be redirected to the page list where meetings can be requested. Participants are notified about the request and will also receive an email ("Hosts request meetings"). 

In the meantime, attendees are requesting meetings with hosts. 

4. Requested meetings are always visible on the hosts' profile. You can also remind your hosts to accept your request by sending them a “Host accept/decline” email and at the same time remind them to request more meetings. 

In the meantime there is an ongoing exchange of meeting requests between hosts and attendees. 

Important: In order to improve your statistics and engagement rate, we recommend sending reminders to your hosts and participants to accept older requests and send new ones. 

5. Final Schedule: based on accepted requests a unique final schedule is generated for all attendees. Schedule the "Final Schedule" email 2-3 days before the event to inform your participants where and at what time their sessions are taking place.

Bonus: Attendees can exchange business cards with people they have met during the event. 

Related articles: 

Did this answer your question?